Career Opportunity as an IT Advisor – Asset, Licensing & Access Management

Take charge of Garaga's IT assets, licences and access, from inventory through to negotiation 

Do you have experience in IT asset management, software licensing or access management, and do you know how to negotiate and get things moving?
We have the challenge for you!

Reporting to the VP of Information Technology, you will be responsible for managing Garaga's assets, licences, identities and access, as well as standardizing IT tools and purchasing.

You will set up and maintain the asset and licence inventory, manage the identity and access lifecycle, and oversee IT purchasing, while ensuring full visibility of technology costs and risks. Your goal: that every dollar spent on technology is justified and optimized, and that every access granted is legitimate and revoked at the right time.

Experience in IT project management, procurement or cybersecurity is an asset. This position is hybrid, Monday to Friday, with a flexible schedule. Sounds like you? We look forward to meeting you!

The Garaga Benefits:

• Deferred Profit-Sharing Plan - 4% employer contribution (DPSP);
• Registered Retirement Savings Plan;
• Free virtual healthcare services;
• Group Insurance Plan (Medical, Paramedical, Disability and Life);
• Employee & Family Assistance Program (EFAP);
• Recognition of years of service;
• Several activities organized by the social club (participation is always on a voluntary basis), drawings for all kinds of cultural and sports events as well as $100 credit for clothing items per year;
• Well-designed integration program for new employees.

JOB SUMMARY:

• Start date: As soon as possible
• Number of positions to fill: 1
• Salary: 72 500 to 85 000 $
• Employment Status: Permanent
• On-site: 3-days on-site at Barrie Plant
• Work location: 333, Bayview Drive, Barrie ON L4N 8X9
• Work schedule: Full-time, day shift, Monday to Friday

Scope of responsibilities of the IT Advisor – Asset, Licensing & Access Management:

You will cover five complementary areas: IT asset management, software licence management, identity and access management, tool standardization, and IT purchasing management.

IT Asset Management (ITAM)

• Set up the IT asset inventory system (tool, process, governance) — it does not exist yet: building it is the first mandate
• Maintain a complete, up-to-date inventory: workstations, mobile devices, peripherals, servers and network equipment — across all sites (plants, warehouses, offices)
• Manage the asset lifecycle: acquisition, assignment, redeployment, replacement and secure decommissioning
• Feed the CMDB and support ITSM processes (incidents, changes, configuration)
• Apply and evolve the IT equipment policy
• Manage the mobile phone fleet (mobility) and be accountable for its use

Software Asset Management (SAM)

• Maintain the central register of software licences, subscriptions and contracts (Microsoft 365, D365, Atlassian, specialized tools, etc.) .
• Reconcile licences paid for vs. licences actually used — release dormant licences
• Make sure Garaga pays a fair price: the right licence levels, the right billing models, the right volumes
• Participate in the preparation of budgets and financial forecasts.
• Prepare and lead renewals — never be caught by an automatic renewal
• Ensure contractual compliance and prepare for vendor audits

Identity and Access Management (IAM)

• Manage the identity lifecycle: arrival, movement and departure (JML — Joiner / Mover / Leaver process) in collaboration with HR
• Ensure access is granted according to role, documented, and revoked without delay upon departure
• Conduct periodic access reviews with system owners — eliminate orphan accounts and excessive privileges
• Support the deployment and maintenance of MFA and authentication standards
• Work with cybersecurity to align with security requirements and Zero Trust principles

Tool Standardization and Rationalization

• Keep the application portfolio up to date: which applications, for which need, used by whom, at what cost
• Identify and eliminate redundant applications — one need = one tool
• Promote the reuse of existing tools before any new purchase
• Define and maintain the catalogue of approved standard tools
• Keep shadow IT in check: detect tools acquired outside the process and bring them back into the framework

IT Purchasing Management

• Manage the IT purchasing process end to end: software, office equipment and infrastructure
• Validate every purchase request against the existing inventory — reuse before buying
• Negotiate with suppliers and compare options (price, terms, contractual flexibility)
• Standardize purchased equipment to reduce variability and simplify support
• Collaborate with Finance for budget visibility, cost allocation and IT spend tracking

Required qualifications for our IT Advisor – Asset, Licensing & Access Management:

• Experience in IT asset management, software licence management or access management (a combination of the three is ideal);
• Knowledge of the licensing models of major vendors (Microsoft, Atlassian, etc.) — an asset;
• Knowledge of ITIL / ITSM practices and inventory or CMDB tools — an asset;

Skills we are looking for in our IT Advisor – Asset, Licensing & Access Management:

• Exemplary administrative rigour and attention to detail: the role relies on the reliability of the data;
• Business acumen: the ability to challenge a need, compare offers and negotiate;
• Ease in collaborating with a variety of stakeholders (IT, HR, Finance, suppliers);
• Ability to lead change / influence: getting several teams (HR, IT, Finance) to adopt the JML process, access reviews and the standard tool catalogue takes more than passive collaboration;
• Autonomy and strong organizational skills.

Equal Opportunity Statement 

Garaga is an equal opportunity employer and applies an employment equity program for women, Indigenous peoples, visible minorities and persons with disabilities. We strive to create and maintain a diverse workforce where everyone feels valued, respected and included.

 IMPORTANT: The masculine gender is used without discrimination, for the sole purpose of making the text easier to read.

+Discover why Garaga is such a great employer

IT Advisor – Asset, Licensing & Access Management

Apply now!